CURRENT OPPORTUNITY

Qualifications

• 3-5 years of administrative assistant or project coordination experience
• Proficient in Microsoft Word, Excel, PowerPoint, Share Point, and Outlook
• Excellent oral/written communication, interpersonal, and organizational skills
• Able to deliver engaging, informative, and well-organized presentations
• Able to adapt and react calmly under stressful situations
• Able to handle multiple assignments, set priorities, and meet deadlines
• Strong ability in prioritizing, problem solving, and attention to detail
• Able to work in a team environment
• Able to work independently and flexibly with minimal supervision
• Ability to represent department/function in a professional, courteous, and efficient manner
• Ability to communicate verbally and in writing
• Able to maintain confidentiality of sensitive information
• Ability to follow complex written or verbal instruction to solve problems

Responsibilities

• Ensures quality services for both internal and external customers, consistent with organization’s visions and values
• Responsible for multiple and simultaneous projects and supporting the stakeholder through all phases of implementation
• Responsible for the coordination, implementation, execution, and completion of projects ensuring consistency with hospital and department strategy
• Provides timely support of project phases, resources, and produces documentation necessary to plan, define, and implement the assigned projects
• Ensures day-to-day functions of departments are operated efficiently and effective office processes are established, maintained, and regularly reviewed
• Ensures projects are in compliance with all applicable Hospital policies and procedures
• Partners with key stakeholders to optimize and successfully execute nursing activities
• Facilitates the planning, organizations, and activities of the department process to ensure efficient and effective work flow/coordination
• Gathers data for general information purposes and/or special reports and contacting employees, department, agencies, and individual for additional documentation as necessary
• Performs research and analysis (reports and data) for related projects and specific issues as required including funding opportunity searches and assistance with feasibility studies
• Responsible for drafting letters, reports, project plans, presentations, memoranda, etc. including providing administrative support
• Develops and disseminates material about research and sponsored activities with the Hospital
• Onsite travel as needed

Knowledge/Skills/Abilities

• Bachelor’s degree in Business, Psychology, or Healthcare preferred.
• Prior experience in an academic or hospital environment preferred.
• Excellent oral/written communication, interpersonal, and organizational skills.
• Able to deliver engaging, informative, and well-organized presentations.
• Able to adapt and react calmly under stressful situations.
• Able to handle multiple assignments, set priorities, and meet deadlines.
• Strong ability in prioritizing, problem solving, and attention to detail.
• Able to work in a team environment.
• Able to work independently and flexibly with minimal supervision.
• Ability to represent department/function in a professional, courteous, and efficient manner.
• Ability to communicate verbally and in writing.
• Able to maintain confidentiality of sensitive information.
• Ability to follow complex written or verbal instruction to solve problems.
• Able to lead small projects as needed.